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Campvision ERP for Schools

What’s the ROI on ERP in Academic Institutions?

Campvision ERP for Schools


To offer quality educational service and deliver excellent performance, academic institutions are increasingly looking for technology agnostic and digital ERP solutions. The desire to have an edge over competitors drives academies to select a powerful ERP solution that is cost-effective.


An online ERP solution brings with it several advantages that promote a healthy ROI:


  • Automated tasks save on Overtime: An online ERP greatly minimizes administrative work of teachers through automation thus saving 2-3 hours of a teacher’s time (apart from teaching) and allowing them to focus more on developing lessons and enriching classes for students. Teacher’s overtime is considerably reduced.
  • Promotes Cost-effective Communication: Available on the web and through smartphones, an online ERP opens the doors to collaboration and communication between administrators, parents and students. Automatic SMS’s, updates, and notifications can be easily shared and viewed instantly from anywhere.
  • Reduces manual staff via automated processes: Administrative staff can complete 6 hours of work within 3 hours through an online ERP. While in the past it would take 2-3 staff to attend to admissions or processing certificates, 1 staff member is adequate for the same operations by using an online ERP solution.
  • Saves paperwork, printing and production costs: Digitally generated reports, online communication, and digital ID-cards saves paper and printing costs enormously.
  • Low infrastructure, IT and maintenance costs: Barring a one-time payment, institutions can save on infrastructure, IT personnel and maintenance expenses.

Campvision ERP for Schools

Campvision School Edition is analytics driven academic ERP custom developed for streamlining school processes. Its intuitive suite of features improves efficiency in day-to-day school operations. Campvision contains an integrated and automated system in its central architecture that facilitates synchronization between departments and administrators.

Campvision has a master set of Modules that handle Candidate selection, Syllabus management, Fee Collection and Fine management. It has a dedicated Payroll module that manages Pay-slip management and salary generation for school staff members. The HR module covers Employee data management, leave processing, and appraisal management. Each module is packaged with a set-up, operation tasks and automated generated reports that assist schools in mobilizing various processes at one go.

An advanced range of features set provided by our school edition enhance accuracy and speed of operations. From data mining to viewing customized reports, from defining workflows to staying abreast of updates while mobile, from Smart Cards for access control and marking attendance to its ultra-modular design – Campvision is a highly sophisticated educational software solution with zero infrastructure cost.



Current inherent challenges in educational institutions


Academic institutions have an exhaustive sequence of duties to undertake. Admissions, fee management, disseminating important notices to parents, managing examinations, processing reports and staff management is a challenging prospect.

Some of the most common challenges educational institutes face are:

  • Accessing information from paper files
  • Unorganized communication between departments that lead to miscommunication or misunderstandings
  • Lack of inter-network channels between departments
  • Difficulty in maintenance of accurate student records
  • Overtime working hours for staff in manually handling administrative tasks, evaluation and result generation
  • Manual errors in maintaining records of fees, expenses and salary
  • Slow processing of fee balances, fee defaulters, salary, expenses
  • Trouble in accessing old records
  • Inability to quickly share student records with parents or guardians
  • Lack of streamlined and synchronized communication between administrators, parents, teachers and students on important issues


Why you should go for an ERP Solution


Implementing an ERP in academic institutions provides a streamlined basis for operations and enhancement of performance. Schools can opt for an ERP Solution as it:

  • Grants access to timely and accurate information
  • Enhances workflow, efficiency, and performance
  • Automates administrative functions for speedy operations
  • Features user-friendly Web-based interfaces
  • Streamlines processes
  • Synchronizes internal and external communication and collaboration
  • Eases adoption of best business practices
  • Integrates smoothly with existing systems
  • Maintains uniformity while receiving data from various stakeholders
  • Ensures e-governance
An ERP Solution alleviates numerous challenges and empowers intensive functions in an academic institution. It ensures a positive ROI and offers a complete reliable support for schools.

ERP Modules Coverage

The below modules cover the following in ERP:



Academic Management

Academic Management

  • Assignment of faculty and students to related subjects
  • Scheduling classes
  • Attendance management and reports
  • Class schedule management

Admission Management

Admission Management

  • Automated admission process from application to acceptance
  • Applications management tool
  • Unique student ID generation
  • Comprehensive admission form
  • View/edit status of applicant
  • Customization as per school requirement
  • Photograph upload feature
  • Online record of student

Student Administration

Student Administration

  • View/Edit student information
  • View complete details including fee history, reports, attendance, and remarks
  • Search current and past students
  • Track student performance

Fee Management

Fee Management

  • Intensive fee categorization of students
  • Quick view of fee defaulters
  • Fine management
  • Easy fee payment process
  • Fee import tool for faster operation
  • Customization for easy management of income
  • Fee structure management
  • Collection and Dues Report

Payroll Management

Payroll Management

  • Customized finance parameter set-up
  • Customizable finance report generation
  • Pay-slip management and generation tool
  • Payroll statement reports
  • Salary generation
  • Yearly summary report

Exam Management

Exam Management

  • Grade structure application
  • Examination schedule management
  • Examination attendance management
  • Examination mark-sheet processing and generation
  • Generation of mark lists

Reports Management

Reports Management

  • Comprehensive Report platform
  • Automated report generation
  • Statistical and graphical style reports
  • Filters for narrowing down report search
  • Custom report generation

Attendance Management

Attendance Management

  • Digital record of attendance
  • Note/Remarks for attendance
  • Monthly/Yearly Attendance report generation
  • Notification of absentee student sent to parents
  • Import daily attendance

Time Table Management

Time Table Management

  • Customize time table template
  • Easy upload of time table
  • View/Edit/Delete Time table
  • View individual class time table
  • View entire school classes time tables

Leave Management

Leave Management

  • Easy application for leave
  • View/Approve leave requests
  • Notes/Reasons for Leave
  • Leave report generation

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Benefits of ERP to Key Stakeholders

Besides being tremendously beneficial to institutions ERP also delivers a range of benefits to its various stakeholders.
Management
Management

Management authorities always require instant and accurate information and these are now moving towards dashboards view. They need updated and real-time data to assist in critical decision-making. An ERP provides Management:

  • Quick and easy access to records
  • Synchronized channel to interact with staff, teachers, parents and students
  • Automated features for optimum efficiency and productivity
  • Seamless process of operations


Teachers
Teachers

Teachers are often over-burdened with administrative duties. They need a solution that absolves them of multi-tasking between administration duties and teaching. An ERP provides Faculty:

  • Efficient management of student reports, attendance and performance
  • Real-time interaction with parents and students
  • Set-up of online student assignments and forums


Administration
Administration

Administration staff are overworked with numerous issues surrounding them daily. From file management to student inventory to fee management – administrators deal with a lot. An ERP smoothens this out by:

  • Convenient access to information and reports
  • Access to accurate data in real-time
  • Synchronized coordination with other departments
  • Automating functions for streamlined operations


Students
Students

Students need to remain up-to-date with school notices, homework, and assignments. An ERP enables them to:

  • Collaborate with fellow classmates on a group assignment
  • Exchange knowledge, facts and opinions
  • Access the school library
  • Participate in school projects


Parents
Parents

In the earlier days, parents would receive notices and updates from the school or a teacher via the school diary or verbally from the ward. An ERP changes this by:

  • Regular progress reports & updates regarding their ward
  • Timely communication of school activities
  • Real-time communication with teachers about critical issues regarding the ward
  • Automating administrative processes for more quality teaching time


Flexible Deployment Model


Cloud Model:


GA’s Cloud based Campvision ERP solution is a future-ready solution which facilitates anywhere, anytime access. It is highly scalable, cost-effective and robust software with premium security features that secure the privacy and sensitive details captured in the system.

On-premise Model:


Our on-premise implementation is simple, portable model that integrates seamlessly with the client’s infrastructure for hosting the application.